Legal Perspective

Signed documents and contracts are critical to your operations. They provide a lasting record of decisions taken by your organization and agreements with your customers and suppliers. At the same time, they demonstrate your organization’s compliance with various laws and regulations. When moving signing processes online, it’s imperative that your electronic records provide the same, if not greater, compliance, authentication and auditability than what you have on paper.

As the world’s fastest growing electronic work flow and signature provider, Safedocs offers a risk-free solution.

Understanding Compliance Requirements
While electronic signatures have been recognized in law for more than seven years, organizations must still ensure that the method used to capture a person’s signature electronically complies with applicable legislation, regulations and business policies.

Safedocs solutions surpass the requirements for capturing signing intent as specified by E-SIGN, UETA and other industry-specific laws with many levels of redundancy and accuracy. Our Web solution, captures and stores a secure record of the entire document review and signing process, including information related to document routing, delivery, presentation, authentication and storage. Safedocs solutions provide better compliance evidence that those associated with paper.

Electronic Signature Evidence
When properly executed, a signed business record enables the terms and conditions of a decision or transaction to be enforced. To do so, it must reliably demonstrate that: 1) the person intended to sign the document, 2) the signature in the document belongs to the person, and 3) that the document’s contents have not changed since the person signed.

Safedocs meets and exceeds all of these requirements by capturing and storing some unique and identifiable information about the signer, the document, and how the person signed to demonstrate his / her intent. Our solutions then secure all of this electronic evidence using digital signature technology so that it can't be modified without detection.

Reproducing Evidentiary Electronic Evidence
Should a dispute arise and your organization is forced to go to court, you’ll have to reliably reproduce the electronic evidence in a format that can be understood by a judge and more importantly a jury.

Our Web solution goes one step further by enabling you to view the user’s web experience, page by page. This includes any disclosures or additional web pages that were presented.